A Prompt to Rewrite Technical Content for a Business Audience

Technical information is often written for people who already understand the subject. It may include specialized terminology, implementation details, acronyms, and assumptions that are familiar to the technical team.

A business audience usually needs the same facts presented from a different perspective.

They may need to understand:

• Why the subject matters
• How it affects the organization
• What risks or opportunities are involved
• What decisions need to be made
• What actions should happen next

Simply asking AI to “make this less technical” can create a problem. Important qualifications, constraints, and risks may disappear along with the technical language.

A better prompt defines what may change and what must be preserved.

In the sample prompt below, text enclosed in square brackets [ ] represents information you should replace with details specific to your request.

For example, replace [business audience] with the intended readers, such as senior executives, project managers, or department leaders. Replace [desired length] with a limit such as 200 words, one page, or five brief paragraphs.

Sample Prompt

Rewrite the following technical content for [business audience].

The revised version should help the readers understand the business purpose, organizational impact, risks, decisions, and required actions.

Use clear business language. Replace unnecessary jargon and acronyms with plain language. When a technical term is necessary, explain it briefly.

Preserve:

• Facts and conclusions
• Requirements and constraints
• Risks and dependencies
• Names, dates, amounts, and measurements
• Important qualifications and exceptions
• Decisions that have already been made

Do not introduce benefits, conclusions, or recommendations that are not supported by the original content.

If the source contains an unclear statement or an undefined technical term, identify it rather than guessing what it means.

Organize the response into:

1. Business Purpose
2. Business Impact
3. Risks and Dependencies
4. Decisions Needed
5. Recommended Next Steps
6. Questions Requiring Clarification

Limit the response to [desired length].

Before completing the response, compare it with the original and confirm that simplifying the language did not change the meaning.

AI can help translate technical language, but the subject-matter expert remains responsible for confirming that the translation is accurate.

Example Prompt

<prompt>
Rewrite the following technical content for
[business audience].
The revised version should help readers understand
the business purpose, organizational impact, risks,
decisions, and required actions.
Use clear business language. Replace unnecessary
jargon and acronyms with plain language. Explain
technical terms briefly when they are necessary.
Preserve:
- Facts and conclusions
- Requirements and constraints
- Risks and dependencies
- Names, dates, amounts, and measurements
- Important qualifications and exceptions
- Decisions that have already been made
Do not introduce benefits, conclusions, or
recommendations unsupported by the original content.
If a statement is unclear or a technical term is
undefined, identify it rather than guessing.
Organize the response into:
1. Business Purpose
2. Business Impact
3. Risks and Dependencies
4. Decisions Needed
5. Recommended Next Steps
6. Questions Requiring Clarification
Limit the response to [desired length].
Before completing the response, compare the result
with the original and confirm that simplifying the
language has not changed its meaning.
Technical content:
[Insert content approved for use with the AI tool]
</prompt>

Next in This Series

A Prompt to Compare Two Options

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